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Use the form on the right to contact Mid Jersey Chinese School.

18 Norton Rd.
East Brunswick, NJ 08816
USA

732-707-1191

Mid-Jersey Chinese School provides Mandarin and Cantonese Chinese language education to central New Jersey. Offering classes for children of preschool to high school ages and adults.

Bylaws and Manual - English

MID-JERSEY CHINESE SCHOOL BYLAWS

ARTICLE 1: NAME

THE NAME OF THE SCHOOL SHALL BE “MID-JERSEY CHINESE SCHOOL”, HEREINAFTER REFERRED TO AS “THE SCHOOL”.

ARTICLE 2: PURPOSE OF THE SCHOOL

  1. TO ENGAGE IN CHINESE LANGUAGE AND CULTURE EDUCATION.
  2. TO PRESERVE CHINESE HERITAGE AND PROMOTE CHINESE CULTURE

ARTICLE 3: ORGANIZATION

  1. THE SCHOOL IS AFFILIATED WITH CHINESE AMERICAN CULTURAL ASSOCIATION (CACA). THE SCHOOL IS AN INDEPENDENT AND AUTONOMOUS ORGANIZATION. OPERATIONS OF THE SCHOOL ARE NOT SUBJECT TO THE DIRECTION OF CACA.
  2. THE SCHOOL WELCOMES THE PARTICIPATION BY BOTH MEMBERS AND NON-MEMBERS OF CACA.

ARTICLE 4: PARENT GENERAL MEETING

  1. THE PARENT GENERAL MEETING IS THE ULTIMATE DECISION-MAKING BODY OF THE SCHOOL. THERE SHALL BE A MINIMUM OF ONE (1) MEETING PER SEMESTER, TO BE ORGANIZED AND CHAIRED BY THE PTO CHAIRPERSON.
  2. THE QUORUM FOR SUCH MEETING SHALL BE A MINIMUM OF 15% OF THE TOTAL CURRENT FAMILY UNITS. EACH FAMILY UNIT WITH STUDENT(S) IN CURRENT ENROLLMENT SHALL HAVE ONE VOTE IN ALL MATTERS OPEN FOR BALLOTING.
  3. AT THE WRITTEN REQUEST OF FIVE (5) OR MORE MEMBERS OF THE BOARD OF TRUSTEES, OR TWENTY (20) FAMILY UNITS OF THE PTO, THE PTO CHAIR SHALL CONVENE A SPECIAL PARENT GENERAL MEETING WITHIN TWO (2) WEEKS OF SUCH REQUEST.

ARTICLE 5: SCHOOL YEAR AND CLASS HOURS
THE SCHOOL YEAR SHALL BEGIN ON JULY 1ST. THERE SHALL BE TWO SEMESTERS PER SCHOOL YEAR, AND FIFTEEN (15) SESSIONS PER SEMESTER. EACH SESSION SHALL CONSIST OF TWO HOURS OF LANGUAGE INSTRUCTION, INCLUDING A TEN-MINUTE RECESS. IN ADDITION, ONE HOUR OF CULTURE EDUCATION IS OFFERED. CLASSES ARE TO BE HELD ON SATURDAY MORNINGS.

ARTICLE 6: GRADES
THE SCHOOL CONDUCTS PRE-K, KINDERGARTEN, GRADES 1 THROUGH 6 AND POSTGRADUATE CLASSES. HOWEVER, DUE TO FLUCTUATIONS IN STUDENT ENROLLMENT, OMISSION OR GROUPING OF GRADES FROM TIME TO TIME SHALL BE LEFT TO THE DISCRETION OF THE PRINCIPAL, IN CONSULTATION WITH THE OFFICERS OF THE SCHOOL.

ARTICLE 7: STUDENTS
THE SCHOOL IS OPEN TO ALL WHO ARE INTERESTED IN STUDYING CHINESE LANGUAGE, CULTURE, CUSTOMS AND HISTORY. THE MINIMUM AGE FOR THE PRE-K CLASS IS FOUR (4) YEARS OLD BY OCTOBER 31 OF THE FALL SEMESTER, AND THAT FOR KINDERGARTEN CLASS IS FIVE (5) YEARS OLD BY OCTOBER 31.

ARTICLE 8: PARENT-TEACHER ORGANIZATION - PTO

  1. MEMBERSHIP: ALL FAMILY UNITS OF THE STUDENTS IN CURRENT ENROLLMENT AND THE CURRENT SCHOOLTEACHERS SHALL BE MEMBERS OF PTO.
  2. CHAIRPERSONS: THERE SHALL BE ONE CHAIRPERSON AND ONE VICE-CHAIRPERSON. BOTH OF THEM SHALL BE PARENTS OF CURRENT ENROLLED STUDENTS.

a. THE VICE-CHAIR PERSON IS ELECTED BY PARENTS AT THE SPRING SEMESTER GENERAL MEETING FOR A TWO-YEAR TERM. AFTER SERVING ONE YEAR, S/HE BECOMES THE CHAIRPERSON FOR THE FOLLOWING YEAR.

b. BOTH CHAIR PERSONS PROVIDE LIAISON BETWEEN PARENTS AND TEACHERS AND TO PROMOTE PARTICIPATION OF PARENTS IN THE SCHOOL AFFAIRS. THE CHAIRPERSONS SHALL HOLD AT LEAST ONE GENERAL MEETING EACH SEMESTER, ONE PARTY CELEBRATING CHINESE NEW YEAR AND ONE YEAR-END PARTY.

c. THE CHAIRPERSONS SHALL PRESENT A PROPOSED BUDGET TO THE BOARD OF TRUSTEES FOR APPROVAL IN AUGUST OF EACH YEAR, BEFORE THE START OF THE SCHOOL YEAR.

ARTICLE 9: BOARD OF TRUSTEES

  1. THE BOARD OF TRUSTEES IS RESPONSIBLE TO THE PARENTS GENERAL MEETING FOR THE OPERATION AND MANAGEMENT OF THE AFFAIRS AND BUSINESS OF THE SCHOOL. IT IS EMPOWERED BY THE PARENTS GENERAL MEETING TO CARRY OUT ALL DUTIES NECESSARY TO MAINTAIN PROPER SCHOOL OPERATIONS. ITS ACTIONS ARE SUBJECT ONLY TO VETO BY A TWO-THIRDS MAJORITY AT THE PARENTS GENERAL MEETING.
  2. THE BOARD REVIEWS AND FORMULATES THE SCHOOL POLICY AND TO ASSURE CONTINUITY IN THE SCHOOL OPERATION. ITS DUTIES INCLUDE RESOLUTION ADMINISTRATIVE ISSUES, WHICH CANNOT BE HANDLED SATISFACTORILY BY THE SCHOOL OFFICERS.
  3. THE BOARD IS COMPRISED OF:
    a. CHAIRPERSON, PTO
    b. ASSISTANT CHAIRPERSON, PTO
    c. PRINCIPAL
    d. ASSISTANT PRINCIPAL
    e. SIX MEMBERS SELECTED DURING THE PARENTS GENERAL MEETING OF THE SPRING SEMESTER.
    f. THREE MEMBERS ARE ELECTED ANNUALLY AND SERVE A TWO-YEAR TERM. CONSECUTIVE TERMS MAY BE SERVED WHEN RE-ELECTED IN THE GENERAL MEETING. TRUSTEE CANDIDATES NEED NOT BE PARENTS OF CURRENTLY ENROLLED STUDENTS.
    g. ONLY ONE NON-PARENT TRUSTEE CAN BE ELECTED EACH YEAR. NON-PARENT TRUSTEE MEMBERSHIP CANNOT EXCEED ONE-THIRD OF THE BOARD.
  4. WHENEVER THE NUMBER OF TRUSTEES FALLS TO EIGHT (8) OR LOWER, THE CHAIRPERSON OF PTO SHALL NOMINATE INTERIM TRUSTEES TO BRING THE BOARD TO FULL TEN (10) MEMBERS. THEY SHALL POSSESS THE SAME RIGHTS AND RESPONSIBILITIES AS ELECTED TRUSTEES IN ALL MATTERS. THE TEMPORARY APPOINTEES SHALL SERVE UNTIL PERMANENT MEMBERS CAN BE ELECTED AT THE NEXT SCHEDULED PARENTS GENERAL MEETING
  5. THE TRUSTEES ELECT CHAIRPERSON OF THE BOARD. WHEN A MEETING IS CONVENED, NO BINDING DECISION AFFECTING THE SCHOOL CAN BE MADE WITHOUT A QUORUM, WHICH REQUIRES THE ATTENDANCE OF TWO-THIRDS OF THE BOARD MEMBERSHIP.
  6. ANY MEMBER OF THE BOARD IS SUBJECT TO REMOVAL FOR CAUSE, INCLUDING BUT NOT LIMITED TO DERELICTION OF DUTY OR VIOLATION OF BY-LAWS. SUCH ACTION REQUIRES THE APPROVAL OF TWO-THIRDS (2/3) OF THE FAMILY UNITS PRESENT AT THE PARENT GENERAL MEETING. A PETITION FOR REMOVAL IS INITIATED BY A MINIMUM OF FOUR (4) FAMILY UNITS, WHICH IS SUBMITTED TO EITHER THE CHAIRPERSON OF THE BOARD OF TRUSTEES OR THE CHAIRPERSON OF THE PTO FOR APPROPRIATE ACTION.
  7. IN ORDER TO PROTECT THE INTERESTS OF THE SCHOOL, IT MAY BECOME NECESSARY FROM TIME TO TIME FOR THE BOARD TO REMOVE SCHOOL OFFICERS FROM THEIR POSITIONS. REMOVAL FROM OFFICE REQUIRES THE VOTE OF TWO-THIRDS (2/3) OF THE TOTAL MEMBERS OF BOARD OF TRUSTEES. FURTHER, SUCH ACTION MUST BE ANNOUNCED AT THE NEXT SCHEDULED PARENT GENERAL MEETING AND FULLY EXPLAINED TO THE PARENTS.

ARTICLE 10: SCHOOL OFFICERS

  1. THE BOARD OF TRUSTEES APPOINTS ALL OFFICERS. THE OFFICERS NEED NOT BE PARENTS OF CURRENTLY ENROLLED STUDENTS. THEY SERVE FOR A TERM OF ONE YEAR. THESE APPOINTMENTS ARE RENEWABLE BY THE BOARD.
  2. THE OFFICERS SHALL CONSIST OF THE FOLLOWING:
    a. PRINCIPAL
    b. ASSISTANT PRINCIPAL
    c. DIRECTOR OF CURRICULUM
    d. ASSISTANT DIRECTOR OF CURRICULUM
    e. TREASURER
    f. DIRECTOR OF PURCHASING
    g. LIBRARIANS
    h. DIRECTOR OF RECORDS & MIS
    i. DIRECTOR OF YOUTH VOLUNTEERS
    j. DIRECTOR OF SECURITY
  3. IN THE EVENT THAT ANY OFFICER BECOMES UNABLE TO SERVE, THE BOARD OF TRUSTEES WILL APPOINT A REPLACEMENT WITH ALL DUE SPEED. THE REMAINING OFFICERS AND THE BOARD SHALL SHARE THE DUTIES UNTIL A SUITABLE REPLACEMENT IS IN PLACE.

ARTICLE 11: DUTIES OF SCHOOL OFFICERS

  1. THE COMPLETE LISTING OF THE DUTIES FOR EACH POSITION IS CONTAINED IN THE ADMINISTRATORS HANDBOOK, WHICH IS ISSUED ANNUALLY WITH THE PARENTS HANDBOOK AND THE SCHOOL DIRECTORY.
  2. A BRIEF SUMMARY OF THEIR RESPONSIBILITIES IS LISTED BELOW:

a. PRINCIPAL: THE PRINCIPAL IS THE CHIEF OPERATING OFFICER OF THE SCHOOL. S/HE IS ACCOUNTABLE TO THE BOARD OF TRUSTEES FOR THE MANAGEMENT AND OPERATION OF THE SCHOOL. S/HE SHALL SUBMIT A PROPOSED ANNUAL OPERATING BUDGE IN AUGUST, PRIOR TO THE START OF THE NEW SCHOOL YEAR, FOR APPROVAL BY THE BOARD OF TRUSTEE.

b. ASSISTANT PRINCIPAL: S/HE ASSISTS THE PRINCIPAL IN SCHOOL AFFAIRS. S/HE IS THE SUCCESSOR TO THE PRINCIPAL WHENEVER THE PRINCIPAL BECOMES UNABLE TO SERVE.

c. DIRECTOR OF CURRICULUM: S/HE FORMULATES AND RECOMMENDS DIRECTION OF SCHOOL CURRICULUM. S/HE IS ALSO RESPONSIBLE FOR OBTAINING TEACHING MATERIALS AND ASSIGNS CLASSES. S/HE CONDUCTS SEMESTER REGISTRATIONS.

d. ASSISTANT DIRECTOR OF CURRICULUM: S/HE ASSISTS THE DIRECTOR IN CURRICULUM MATTERS.

e. TREASURER: S/HE IS THE FINANCE OFFICER OF THE SCHOOL.

f. DIRECTOR OF PURCHASING: S/HE IS RESPONSIBLE FOR ALL NECESSARY PURCHASE FOR THE SCHOOL.

g. LIBRARIANS: THEY MAINTAIN OPERATION OF THE SCHOOL BOOK COLLECTION.

h. DIRECTOR OF RECORDS & MIS: S/HE MAINTAINS DATABASE OF STUDENTS AND THEIR FAMILIES. ASSISTS IN ALL MAILINGS TO THE PARENTS.

i. DIRECTOR OF YOUTH VOLUNTEERS: S/HE LEADS YOUTH VOLUNTEERS TO MAINTAIN ORDER OF STUDENTS INSIDE THE SCHOOL, AND TO PROVIDE SUNDRY LIGHT SERVICES FOR THE ADMINISTRATORS AND TEACHERS.

j. DIRECTOR OF SECURITY: S/HE SCHEDULES PARENTS TO PATROL AND MONITOR ALL ACTIVITIES IN THE HALLWAYS, AND TO ASSURE SAFETY OF ALL SCHOOL PERSONNEL INSIDE THE BUILDING.

ARTICLE 12: AMENDMENTS

  1. EITHER THE BOARD OF TRUSTEES CAN INITIATE AMENDMENT OF THE BY-LAWS.
  2. FAMILY UNITS CAN INITIATE AMENDMENT OF THE BY-LAWS. THE PETITION, AFTER ACQUIRING THE SIGNATURES OF A MINIMUM OF 10% OF THE FAMILY UNITS, IS SUBMITTED TO THE PTO CHAIR OR THE CHAIRPERSON OF THE BOARD FOR PROPER FOLLOW-UP ACTION.

a. THE BOARD OF TRUSTEES FIRST DISCUSSES A PROPOSED AMENDMENT. A WRITTEN INVITATION, WITH ADEQUATE NOTIFICATION TIME, IS SENT TO ALL FAMILY UNITS FOR A “BY-LAW” CONVENTION. AFTER PUBLIC DELIBERATIONS, THE BOARD OF TRUSTEES SHALL INCORPORATE THE CONTRIBUTIONS OF THE FAMILY UNITS AT THE CONVENTION BEFORE FINALIZING THE WORDING OF THE AMENDMENT.

b. BALLOTING IS DONE BY MAIL. DECISIONS REACHED WITH SUCH BALLOTING SHALL BE DEEMED BINDING AND BE INCORPORATED INTO THE BY-LAWS WHEN TWO-THIRDS (2/3) OF THE RETURNING BALLOTS VOTE IN THE AFFIRMATIVE. THE QUORUM FOR MAIL BALLOTING IS 25% OF THE TOTAL CURRENT FAMILY MEMBERSHIP.

c. RESULTS OF SUCH BALLOTING SHALL BE COMMUNICATED TO ALL THE FAMILY UNITS IN WRITING WITHIN TWO (2) WEEKS OF THE BALLOT COUNT. A COMPLETE AND REVISED BY-LAW SHALL BE DISTRIBUTED WITH THE NEXT ISSUE OF THE SCHOOL DIRECTORY.

ARTICLE 13: OTHER MATTERS
MATTERS NOT SPECIFICALLY ENUMERATED IN THE BY-LAWS ARE RESERVED TO BE WITHIN THE DOMAIN AND JURISDICTION OF THE BOARD OF TRUSTEES. THE BOARD REMAINS ACCOUNTABLE TO THE FAMILY UNITS AT THE PARENTS GENERAL MEETING FOR ALL OF ITS ACTIONS.

MID-JERSEY CHINESE SCHOOL OPERATION HANDBOOK

Student 

Every registered and tuition paid person qualifies as a Mid-Jersey Chinese School (referred to as school below) student. Every student needs to abide by these rules:

  1. Maintain order
  2. Care about public properties
  3. Do and hand in homework
  4. Take exams
  5. Stay in classroom during class hours
  6. Notify teacher prior to planned absence, and take necessary steps to ensure homework gets done and/or exam is taken
  7. Do not fight, quarrel, interfere others, or run in corridor or parking lot
  8. Definitely prohibit to
    (1) call “911” or sound fire alarm as prank
    (2) eat or drink or alter displays in classroom, or graffiti board
    (3) use classroom telephone

Parents have responsibility to explain and ask their children to abide to the above rules.
Students have to be on time and stay during class hours, do and hand in homework, and take and pass exams in order to graduate to the next level in the subsequent school year, otherwise they will be asked to stay in the same level. Students are also allowed to skip levels if they feel they are ready and can pass test. For new students joining grade one or above, they need to take test in order to determine their placement. Qualified students will get graduation or level completion certificates. If any student breaks above rules, school reserves the right to dismiss the person from the school.

Teacher

1. Employment
The interviewing, hiring, offering continued employment, and dismissal of teachers are conducted by a teacher selection committee. The members of this committee consist of the principal, the vice principal, the director of curriculum, the assistant director of the curriculum, and one member of the board. New teacher applicant needs approval from more than half of the committee members in order to be appointed by the principal. New teacher applicant needs to be interviewed in person, qualification verified, and has submitted the application form with photo, resume, and any necessary documents that support his/her teaching experience and qualification. Those documents will be kept on file at school. Present teachers can stay on when being asked. The dismissal of current teachers needs approval by more than half of the committee members and is then conducted by the principal. The tenure of a teacher is one year. Any termination of employment letter needs to be sent from the principal one month prior to the termination. Substitute teacher is governed by the same rules.

2. Qualification of teachers and substitute teachers:

  • College graduate with professional knowledge and skills. Priority is given to candidates with prior teaching experience or certificates.
  • Person with good character and behavior and has clean record
  • Fluent in both Chinese and English
  • Can speak and pronounce clearly
  • Loves to teach and has patience

3. Responsibilities beyond teaching in the classroom:

  • Prior and after class, inspect classroom equipments (telephone, television, chairs and tables, etc.) to ensure they are in proper working order. Report any damage or malfunction to school.
  • Prepare, give, and grade homework
  • Record student grades and attendance record
  • Prior to the end of semester, deliver student grades and attendance records to the director of curriculum
  • Attend teacher meetings
  • Attend in turn the annual American Chinese School conference
  • Begin and end class on time
  • Language class teachers have to teach using school determined textbook
  • Maintain classroom order
  • Notify administrative personnel immediately of any serious matters
  • Give minimum one week advanced notice to the principal or the director of curriculum for planned absence. Tend in resignation with one month advanced notice to facilitate finding substitute.
  • Conduct teacher parent conference every semester

4. Rights

  • Will be reimbursed for travel expense every month
  • Will be reimbursed for any reasonable additional teaching material expense as long as prior permission from the principal or the director of curriculum was obtained
  • Has the right to refuse parent or any other non-student person staying in the classroom during class
  • Any nomination, award and recognition of teachers are determined by the teacher selection committee.

Parent

Rights

  1. Right to join any school-related activities
  2. Right to nominate or be nominated to join school administration

Duties & Responsibilities

  1. Drop off and pick up students on time. Pay attention to school flyers, posters and emails
  2. Accept and carry out school assigned security and service duties
  3. If assigned but unable to fulfill security or service duty, pay $50 fine. If refusing to fulfill duty and pay the fine, school reserves the right to withhold enrollment of the student.

    3.1 Security duty: maintain order and security; purchase and arrange snack; help school activities. Security duty assignment will be arranged by school officials based on enrollment. Assigned parents need to be at school fifteen minutes prior to class start. Please refrain from bringing under aged children to accompany on duty parents. If any parent cannot fulfill the assignment, it is parent’s responsibility to find replacement prior to the duty date and notify the school official. Even if the on duty parent’s children do not attend cultural classes, the parent is required to stay at assigned spot until the end of the school day.

    3.2 Class duty: assist teacher; maintain order; return classroom to its original order. This duty is assigned based on teacher’s needs and should not be in conflict with the security duty. Class duty is arranged by room parent at the beginning of each semester. Class duties are carried out by class parents. On duty parent needs to arrive at school ten minutes earlier on duty day. If for any reason the parent cannot fulfill the duty, it is that parent’s responsibility to find substitute and notify the room parent prior to the assigned day.
     
  4. Attend the PTO meeting every semester.
  5. Monitor children’s behavior in school, including:
    - do not run in school corridor and parking lot
    - do not bring toys to school
    - do not damage public property
    - do not sound the alarm as prank
    - do not drink or eat in classroom
    - do not alter or move classroom displays
    - obey teacher instructions in class
    - do not engage in bickering
    - definitely do no engage in fighting
    - do not graffiti
    - do not use phones in the classroom
  6. School does not allow students to attend class without prior registration, which could cause interference to teacher’s normal curriculum activities. If parent wants to stay in class, please get permission from the teacher first and has to obey all the rules to ensure the teacher can carry out her normal activities.

Board Member

Rights

  1. Be responsible to all parents, inspect and revise school policies to ensure the normal operation of the school.
  2. Address issues that school officials cannot handle.
  3. Delegate one board member to call and chair board meetings, which should happen at least two times every semester.
  4. Inspect principal’s annual budget.
  5. Hire school officials, including the principal, the vice principal, the director of curriculum, the vice director of curriculum, the treasurer, the purchaser, the information officer, the security officer, youth volunteer directors, and librarians.
  6. When there are unfilled school official positions, step in and help to carry out the responsibilities.

School Officials Principal

  1. Is automatically a member of the Board
  2. Represents Mid-Jersey Chinese School in all public functions
  3. Coordinates all intra-school groups to carry out school functions
  4. When necessary call and chair school administration meetings
  5. Attend board meetings
  6. Attend PTO meetings and present school operational status to parents
  7. Attend teacher conferences
  8. In every August, coordinate and prepare school annual budget, and present to board for approval. Two weeks after every semester, present income and expense and profit and loss reports to board
  9. Be responsible and monitor school financial operations during school year
  10. Before the end of every school year, submit application to East Brunswick Board of Education to rent Churchill School and obtain school calendar from Churchill School.
  11. Apply and get textbooks from Taiwan Cultural Center
  12. Consult with other school officials to plan the whole school year activities and calendar

Vice Principal

  1. Is automatically a member of the Board
  2. When the principal is absent, represents Mid-Jersey Chinese School in all public functions
  3. Attend PTO meetings
  4. Attend teacher conferences
  5. Attend principal conducted school administration meetings
  6. Coordinate and organize intra-school advanced grades essay competition and lower grades painting competition
  7. Organize intra- school and assist inter-school speech competitions
  8. Is responsible for overseeing school cultural classes
  9. Is responsible to take care cultural class teaching tools, materials, and costumes
  10. Coordinate class performances for Chinese New Year celebration and at the end of school year
  11. Coordinate and attend Chinese Education conferences

Director(s) & Assistant Director(s) of Curriculum

Need to be in close contact with the Principal and Vice Principal, coordinate all school, teacher, and parent related issues. Normally the Director will conduct his/her operations in an office during school opening hours. The Assistant Director assists and is in charge of the operation during Director’s absence or is delegated by the Director. The main responsibilities of the Director and Assistant Director of Curriculum are:

  1. Register new and old students every semester. Arrange new student entry test and grade assignment. Determine existing student advancement.
  2. Make recommendation to the Principal and Vice Principal on the number of language and cultural classes, assignment of classrooms, and student allotment.
  3. Assign teachers to each class, support and coordinate language and cultural class tools and materials
  4. Apply and arrange language class textbooks
  5. Coordinate, communicate, and resolve any issues related to teacher, parent, student, and teaching material.
  6. Conduct every semester’s teachers’ conference. The Assistant Coordinator needs to take meeting minutes.
  7. Take care of teacher’s files. Teachers include current, substitute, and backup. Provide input in selecting teacher candidate when necessary.
  8. Provide input in recommending Teachers of the Year nomination
  9. Assist Vice-Principal in organizing essay, public speech and other school activities.
  10. Assist Principal and other school officials in determining the whole school year activities and calendar.
  11. Any other matters appointed by either the Principal or the Vice Principal.

Treasurer

  1. Reconcile registration and actual attendance
  2. Work with the Principal to monitor and inspect school financial operations during school year, and help the Principal to present the budget to the board in every August.
  3. Prepare end of the year financial report, and give it to CACA
  4. Present school financial report at PTO meeting, and address any questions raised concerning with the financial operation of the school.
  5. Is responsible to collect registration fee and other revenues, and pay and record all expenses.
  6. Open school’s bank account and reconcile school cash and checking accounts.
  7. Pay teachers compensation.
  8. Collect debt and deposit check and cash.
  9. Per request from the board, report school financial operation status.

Director of Purchasing

  1. Purchase all necessary school needs.
  2. Coordinate all activity required purchasing.

Librarian

  1. Update school book inventory list.
  2. Rent out and take good care of school books and tapes.
  3. Collect, acquire, and maintain books and tapes.
  4. Collect fines, provide detailed report to Treasury, and use the fine to purchase new materials for the library.

Director of Information & MIS

  1. Maintain and update student, parent, teacher, and school official records.
  2. Publish current school year directory with student, parent, teacher, and school administrator names and necessary forms.
  3. Create registration form at the end of school year for the following year.
  4. Upkeep, maintain, and upgrade school computer and software.

Director of Security

  1. Coordinate with on duty police to ensure the safety of school personnel during school hours.
  2. Assign on duty parents locations.
  3. Is responsible for all entrance door security. After 9:45AM on school days, all personnel have to go through the front door. All other entrances can only be used during fire or any other emergencies determined by the on duty security staff.
  4. Notify the PTO Chairperson or Vice Chairperson the names of parents who did not show up for security duty so fine can be enforced.